Perform a variety of secretarial and administrative tasks for the company including, but not limited to, maintaining a proper filing system, coordinating and handling incoming outgoing correspondence, receiving and greeting visitors, handling mail and arranging appointments and schedules. Duties and Responsibilities:
Perform all secretarial and administrative tasks related to the manager in charge day-to-day activities.
Coordinate, planning and scheduling appointments and meetings, as required, and maintain the appointments diary to advise him prior to the date and time of such appointments.
Diary arranging, appointments, liaising with contacts, booking meeting rooms and following-up on logistic issues, as needed.
Follow up on tasks assigned by GM and ensure distribution to the concerned staff, monitor deadlines, and alerts.
Handle and coordinate the tracking of all correspondence and mail, bringing any urgent matters to the attention of the General Manager and maintain an up-to-date comprehensive filing system.
Receive queries and explanations, if any, on behalf of the General Manager, and coordinate with the concerned personnel in the Organization to provide necessary clarifications.
Take dictation; compose and type correspondence; provide information to callers; direct calls to appropriate personnel, and place outgoing calls on behalf of the General Manager.
Ensure that adequate General Manager Office supplies are available at all times including stationery, office furniture, paper supplies and office equipment. -Ensure adequate preparation for the General Manager meetings, such as organizing the agenda, prepare all required documentation and systems, preparing information packs, conducting research, taking minutes and finalizing them afterward in a professional manner and perform other related duties as assigned by the General Manager.
Flexibility regarding working hours.
Able to travel. Skills
Strong knowledge of administrative and secretarial procedures and conversant with Microsoft Office applications.
Problem-solving and decision-making skills and Ability to work in a dynamic environment.
Ability to communicate in a clear and concise manner with Strong customer services skills.
Good written and oral communication skills in English.
Marketing & Advertising